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Sponsor and Exhibitor Details

Thank you for your support of the 2025 Fire Congress. We are really excited to have you join us in New Orleans and to start sharing information about your organization, agency, or company with our attendees. Below are instructions and information, organized by sponsorship level. Please email office@fireecology.net for questions.

Benefits for Exhibitors and All Sponsors

  • Registration: From the registration page, click Register Now, and then enter your email address. On the page with the registration ticket types, select the waived registration fee option. You may have additional fees for add-on options (workshops, field trips) that you will pay at the end of registration. 
  • Program booklet: The program will be available to attendees in both digital (PDF) and print format. The due date for being included in the program is November 15. Ad size is based on sponsorship level:
    • Exhibitor: 50 words plus logo
    • Bronze and Silver: ¼ page, 3.75”w x 4.75”h, submitted as TIF/PNG/JPG file
    • Gold: ½ page, 7.5”w x 4.75”h, submitted as TIF/PNG/JPG file
    • Platinum: full page, 7.5”w x 10”h, submitted as TIF/PNG/JPG file
  • Page on the mobile / virtual platform: You will be invited to create an online booth with brochures, photos, and videos and be able to connect with attendees through the platform as well. We will send an email with the link to create your page and would like this completed by November 15. 
  • Plenary screensaver: This is a slide to promote your organization and will be included in the plenary screensaver. If you do not send a slide, we’ll include your logo and website for your slide. Please send in PowerPoint format or a PDF by November 21.
  • Exhibit booth:
    • Each exhibitor will have a 8’X10’ booth in the exhibit hall. Booths include a 6’ skirted table, pipe and drape background, two chairs, and sign.
    • Additional furniture and items can be ordered through GES Services. THe Exhibitor Kit website is Expresso by GES. GES will also email exhibitors this information. 
    • Hours
      • Exhibitor Move In: Tuesday, Dec 2 (12:00pm to 5:00pm)
      • Exhibitor Move Out: Friday, December 5 (4:00PM to 6:00pm). Please have someone available to start breaking down at 4:00pm, as GES Services will bring empty containers, start breaking down poster boards, and then move to empty exhibit booths. 
    • The Exhibit Hall hours are
      • Dec 3: 8:30am – 5:30pm
      • Dec 4: 8:30am – 5:30pm
      • Dec 5: 8:30am – 4:00pm
    • Booths should be staffed during breaks and receptions.
    • Set up, take down, and booth staffing are the responsibility of the exhibitor.
    • If you need power or internet beyond basic wifi, please email Annie at office@fireecology.net. Both are available for purchase through the venue and AV teeam. 
    • Shipping: You have two options for shipping materials for your exhibit booth. Please note any shippingand handling charges incurred are paid by exhibitors, not AFE.

Additional Benefits for Bronze Sponsors and Higher

  • Marketing Item: We will provide an estimate of attendees as we get closer to event, along with shipping or drop off instructions. Items for conference tote bags need to be delivered by November 30.

Additional Benefits for Silver Sponsor and Higher

  • Plenary Welcome: You are invited to welcome attendees to the event and share a short (~1 minute) message about your organization, agency, or company. This can be done in person or submitted by video. Any digital files will need to be received by December 1. 
  • Newsletter article: You can contribute a short article to be featured in our monthly newsletter (about 250 words, plus an image would be great). We can share the article anytime leading up to the conference, so the due date is flexible here.

Additional Benefits for Gold Sponsor and Higher

  • Banner/ad on Fire Congress and AFE website homepage: Sponsors can share an advertisement or banner on the Fire Congress and AFE website for a 1-week period in the month leading up to the congress. Please email to Annie by November 3.  

Additional Benefits for Platinum Sponsor and Higher

  • Plenary Introduction: Platinum sponsors will be given a 5-minute speaking slot to introduce their organization or agency and share any information relevant to the wildland fire community.