We look forward to your oral presentation. The following information is offered to help you prepare for your talk. Please read prior to preparing and uploading your presentation.
Presenter Requirements
- At this time, all presenters should be registered unless you have extenuating circumstances (federal shutdown, travel approval, etc).
- Presenters should review the AFE Code of Ethics, TEK and Diversity Statements, and use our guidelines for creating inclusive and accessible presentations.
- Due to the short transition time between speakers and technology set-up, presenters are required to upload their presentation slides by 2pm the day before your talk. See below for instructions.
- Upload Due Dates
- Presentations on December 3: Upload file by December 2 at 2pm CST
- Presentations on December 4: Upload file by December 3 at 2pm CST
- Presentations on December 5: Upload file by December 4 at 2pm CST
- Upload Instructions
- File Naming Protocol: The name of your file should be your presentation file name only. No other information is needed as your name will be automatically added during the upload process.
- Your presentation file name is included at the end of your presentation abstract in Whova. You can access this through the “speaker form” link which was emailed to each speaker. Or you can find your presentation abstract by searching your name in Whova using the web app or use “Ctrl+F” to search this spreadsheet.
- File Upload Link: Click here to upload your file. You will receive an email confirmation that your file was uploaded. Check your junk/spam if you do not see it; email sender address will be no-reply@dropbox.com.
- Alternate File Upload Link: Some government computers cannot access the Dropbox form. In that case, please use this file request form instead. This form is through Wufoo, and you will receive an email confirmation after submission.
- File Naming Protocol: The name of your file should be your presentation file name only. No other information is needed as your name will be automatically added during the upload process.
- If you need assistance or to check your slides, you can visit the Presentation/AV Station between 3:30pm and 5:30pm in the Poydras Meeting Room the day before your talk. Please be aware there may be a wait.
- We understand that emergencies happen. If you are unable to load your presentation online, please go directly to your presentation room 15 minutes before the session starts and work with the moderator to load your presentation to the computer.
- Do not email your presentation to AFE, as we are not checking email regularly during the event.
- Presentations should be a Microsoft Office Powerpoint or PDF file. You can use the default slide size (16:9).
- The meeting space has free wifi. However, please limit the use of internet during your presentation and have a back-up plan in case the internet is slow or cannot support your needs.
- If you plan on playing a video in your PowerPoint, make sure this file is embedded correctly into the Powerpoint. The most common and recommended format is an MP4 video file (.mp4, .mpv, .mov). Other forms of video players like Quicktime, VLC, etc. will not be available.
- Five presentations will be grouped by topic in a 100-minute time block.
- Each presenter will have 20 minutes total, which includes 15 minutes for the presentation, 3 minutes for audience questions, and 2 minutes to transition to the next speaker.
- Please practice your talk so you do not go over your allotted time.
- Special session presenters: Please touch base with your session organizer, as some session’s have variations to the above information.
- Rooms will have a podium, microphone, laptop, projector, and screen.
- A moderator will introduce you, facilitate questions, and keep time.
- Please plan to arrive 5 minutes early to the concurrent session start time, introduce yourself to the moderator, help them with the pronunciation of your name, make sure your presentation is loaded, and become familiar with the space.
- Speaker introductions will be very short, limited to the presenter’s name, affiliation, and the title of the presentation.