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Poster Presentation Guidelines

Time and Location

  • The Poster Session is planned for Tuesday, December 5 from 12:00pm to 2:00pm in the Regency Ballroom. Presenters are expected to be at their posters during this time to interact with attendees and answer questions.
  • Posters will stay up throughout the week to be viewed during breaks and networking time.
  • Posters may be set up on Monday, December 4 from 1:00pm to 7:00pm or Tuesday from 7:00am to 11:30am. Posters must be removed on Thursday no later than 5:00pm; posters not removed by this time will be recycled.
  • You can upload a PDF of your poster to the conference app so attendees can view your presentation online. Instructions for uploading your PDF will be sent prior to the event. 

Presenter Requirements

Dimensions and Materials

  • Each presenter will be assigned to a 48 inch x 48 inch space on a poster board, which will be indicated by poster ID number. These numbers will be listed in the program and available onsite. Your poster must fit within your allotted space, so we can display two posters side-by-side on 4 foot by 8 foot display board. 
  • Posters are typically 36 inches high and 48 inches wide. We recommend a poster width of 45 inches if possible to give a little space between you and your neighbor. Poster orientation can be portrait or landscape. 
  • Posters must be mountable with pushpins, which will be provided. Authors are responsible for hanging up their own posters.
  • Any handouts should be placed in a clearly labeled holder which can be pinned under the poster.

Student Poster Contest

  • We will have a Student Poster Contest with winners announced at the Awards Luncheon.
  • Student posters will be judged by a team of researchers, with judging based on: originality and significance of ideas, quality of methodology, validity of conclusions drawn from results, contribution to theory or application, clarity of presentation & take-home message, and quality of poster, graphics and image.

Tips and Hints

  • Poster presentations are a graphic representation of your work, which include photos, figures, graphs, and clear and concise text. They should be self-explanatory. 
  • Posters are most often created using applications such as Adobe InDesign, Adobe Illustrator, Microsoft Publisher, Microsoft PowerPoint, and others. 
  • Have someone else review your poster and offer suggestions for improvements.
  • Practice your “elevator speech” in advance. Consider how you will quickly convey your main message to your audience. Have peers think of questions about your poster and practice answering them.
  • Conference attire is business casual.

Design and Layout

  • A light background with dark letters is easier to read on a poster than a dark background with light letters.
  • Avoid cluttering. Leave some space between text, tables, diagrams and figures and guide the flow of information.
  • Use organizational and textual cues to guide or transition into the next figure, concept, or section of the poster.
  • Make your presentation symmetrical to balance the focus and avoid distraction.