We look forward to your oral presentation in Monterey. The following information is offered to help you prepare for your talk. Please read prior to preparing and uploading your presentation.
Presenter Requirements
- Presenters should register by October 15. If you are waiting on travel approval or payment, please register as soon as you can.
- All presenters should review our guidelines for creating inclusive and accessible presentations.
- Due to the short transition time between speakers and technology set-up, presenters are required to upload their presentation slides by 12pm the day before your talk.
- Please note this is a new process from our past events. We are asking you to submit via online, rather than come in-person to a presentation loading station.
- Upload Due Dates
- Presentations on December 5: Upload file by December 4 at 12pm PST
- Presentations on December 6: Upload file by December 5 at 12pm PST
- Presentations on December 7: Upload file by December 6 at 12pm PST
- Upload Instructions
- File Naming Protocol: The name of your file should be your presentation number. No other information is needed, as your name will be automatically added during the upload. Click here to find your presentation number.
- File Upload Link:
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- Click here to upload your file.
- Alternate form: Some government computers cannot access the Dropbox form. In that case, please use this file request form instead.
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- Upload your file and enter your name and email.
- You will see a message once complete and receive an email confirmation.
- If a presenter has changed and is different than the one listed in the program, please use the name from the program when you upload.
- If you need assistance or to check your slides, you can visit the Presentation/AV Station between 2pm and 4pm the day before your talk. Please be aware there may be a wait.
- We understand that occasionally emergencies happen. If you are unable to load your presentation online, please go directly to your presentation room 10 minutes before the session starts and work with the moderator to load your presentation to the computer.
- Do not email your presentation to AFE, as we are not checking email regularly during the event.
- Presentations should be a Microsoft Office Powerpoint or PDF file. You can use the default slide size (16:9).
- The meeting space has free wifi. However, please limit the use of internet during your presentation and have a back-up plan in case the internet is slow or cannot support your needs.
- If you plan on playing a video in your PowerPoint, make sure this file is embedded correctly into the Powerpoint. The most common and recommended format is an MP4 video file (.mp4, .mpv, .mov). Other forms of video players like Quicktime, VLC, etc. will not be available.
- Each presenter has a total of 15 minutes, which includes time for 1-2 clarifying questions.
- Presentations will be grouped by topic with 5 presentations in a 90-minute time block. The last 15 minutes of each session will be used for Q&A and discussion with all presenters.
- Moderators will hold up a sign when there are 5 minutes, 3 minutes, and 1 minute remaining in your 15-minute time slot. At the 15-minute mark, moderators will stand up and thank the speaker.
- Special session presenters: Please touch base with your session organizer, as some session’s have variations to the above information.
- A moderator will help keep the presentations on time and introduce speakers. A student volunteer will be available in every room to help with questions and assist as needed.
- Please plan to arrive 5 minutes early, introduce yourself to the moderator, help them with the pronunciation of your name, and sit toward the front of the room close to the podium.
- Speaker introductions will be very short, limited to the presenter’s name, affiliation, and the title of the presentation.
- Oral presenters are invited to submit a pre-recorded video of your presentation to share on the conference app (think of this a practice session!).
- This will allow attendees to access your presentation and watch it at a later date, if they are not able to see your presentation in-person at the event.
- Attendees can interact with you through the conference app to ask questions or share comments.
- Presentations must be submitted by November 22 to allow time for conference staff to process and post your video.
- Click here for information on pre-recording your talk.
- Upload Instructions
- File Naming Protocol: The name of your file should be your presentation number. No other information is needed, as your name will be automatically added during the upload. Click here to find your presentation number.
- Go to this link to upload your file.
- Upload your file and enter your name and email to the Dropbox Request form
- You will see a “Finished Uploading” message once complete and receive an email confirmation.