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Speaker Presentation Guidelines

The Association for Fire Ecology’s 7th International Fire Ecology and Management Congress will be held in Orlando, Florida the week of November 28, 2017. We look forward to your presentation. The following information is offered to help you prepare for your talk. Please read prior to submitting your talk.

Presentation Requirements

    • Presentations should be in Microsoft Office Powerpoint 2013 or 2016. No other formats will be accepted.
    • Use the following information to select the right slide size for the room you will be speaking in:
      • All speaker rooms, except Citron North: Please format your Powerpoint into standard (4:3) dimensions. This is not the default mode on Powerpoint 2013/2016 and we recommend you make this change before you create your Powerpoint as changing it after the presentation is complete can greatly alter the appearance of your slides. To make this change simply click the Design tab, click the Slide Size drop-down menu, and select Standard (4:3).
      • Presentations in Citron North (all the plenary presentations, plus several other oral presentations): Prepare your slides using the default size in Powerpoint 2013/2016, which is Widescreen (16:9).
    • REQUIRED FILE NAME: DayofWeek_Room_24hourTime_LastName
      • Ex: Wed_SabalA_1320_Smith
      • Note: day of week = first 3 letters only, 24 hour time has no colon
      • Days, times and rooms for all presentations will be posted on the Congress webpage by the end of October.
    • •IF you plan on playing a video file in your PowerPoint, make sure this file is embedded correctly into the Powerpoint (how to link). The most common and recommended format is an MP4 Video file (.mp4, .mpv, .mov). Other forms of video players like Quicktime, VLC, etc. will not be available.
    • •IF you need to access Internet for your presentation, please contact Alan Long ( as soon as possible as wifi access will not be available in most meeting rooms.
    • There are two options for loading your talk:  1) Upload from a thumb drive at the Presentation Loading Station in Tangerine 9 on the Lobby level; or 2) Submit it online prior to the conference. No presentations will be accepted by email.
1. Onsite Presentation Loading Station Option

  • Your talk will be loaded by our IT staff onto a central computer in Tangerine 9 (Lobby Level, above Registration). Please have your file named as above and have the file ready for transfer prior to your arrival at Tangerine 9. Your presentation will be transferred to the computer in your scheduled room by the IT staff.
  • Talks must be uploaded the night before your talk (or sooner) prior to the loading station close (see below). Please note: you will not be able to load your presentation once a session starts, to make changes to an already uploaded presentation, or to attach your own laptop computer to the projector in the room.
    • Loading Station Hours:
      • Monday: 5:30-7pm
      • Tuesday: 7:00am-8:30am and 3:30pm-5:30pm
      • Wednesday: 7:00am-9:00am and 4-7pm
      • Thursday: 7:00am-9:00am and 4-6pm
      • Friday:  7:00am-8:30am
   2. Prior to the Conference Wufoo Online Option

  • For those who want to submit their FINAL presentation before the conference begins, you have the option of submitting your talk online. The deadline to do this is 6pm on Monday, November 27.
  • Files must be less than 10mb to work with our submission form. If your presentation is larger than this, you can load it onsite.
  • If you choose this option, do not also bring your talk to the onsite loading station.
  • Uploading your talk online is easy with our submission form. Simply go to the link below, fill out the form and upload the file on the form. Then you are done!

A note about presentation uploads: We require that speakers have their FINAL presentation submitted by the time the loading station closes the day before their presentation at the latest. We understand that occasionally emergencies happen and we will work with you the best we can in that situation. If you are unable to load your talk by the time loading station closes the previous day, be prepared to use a portion of your 20 minutes to load your talk, and if the file doesn’t load properly for any reason, you may need to give your talk without your prepared visuals.

Time: The conference runs promptly with 20-minute sessions which includes time for Q&A plus transition time for speakers to switch and for attendees to move between sessions. It is very important that we adhere to this timeline. Even small overruns can throw the schedule off. If only one speaker goes five minutes long, the session will not match the other sessions and it will impact another speaker’s time. If a few speakers run over, it may eliminate someone’s speaking time. As well, attendees who leave after a session that runs over will interrupt the room they are entering. Every room has a moderator who will keep the program moving.  For all these reasons, this moderator has strict instructions to keep everyone, regardless of their status, on time. This moderator will have the full support of all the conference organizers.

Sessions are 20 minutes total; talks should be 15 minutes in length, then you may take questions for 2-3 minutes, then the moderator will close the session at 18 minutes sharp for room travel and set-up before the next speaker. Moderators will hold up a sign when there are 5 minutes, 3 minutes, 1 minute, and 0 minutes remaining in your total speaking time. Please make sure to look for these signs! You will be cut off quickly when you are out of time, with absolutely no exceptions.

In the Room: All presentation rooms are on the conference (ground) level of the hotel. Student volunteers are available to assist you in every room with AV concerns. Speakers need to sit close to the podium. Please introduce yourself to the moderator in your room prior to speaking and help them with the pronunciation of your name.

Introductions: Please note that the introductions will be very short, limited to the presenter’s name, affiliation and the title of the presentation.  Please help your session moderator with pronunciation of your name.  

Registration Requirements: All presenters should be registered for the conference and paid in full before Sept. 21, 2017 to guarantee your speaking spot and be listed in the conference program. We will send out email reminders for those who have not yet registered. 

Research Highlights: We will not be publishing a digital proceeding of this conference. HOWEVER, we will provide an opportunity for you to share the significance of your work with a much larger audience than will be able to attend the Congress through a “Research Highlights” summary of your presentations and posters.  Please plan to submit a two to three paragraph summary of the key findings and management applications/implications of your presentation which we will post on the AFE website.  These ‘Research Highlights’ will fit well with an overall theme of the Congress – an Applied Fire Science Workshop. They will be a rich resource for both fire managers and fire science delivery organizations such as the JFSP Fire Science Exchange Network. They should also provide openings to help researchers find new connections with their audiences. Although the Research Highlights are optional we strongly encourage you to take a few moments to build this great resource as a Congress deliverable. Format, instructions and submission directions for the Research Highlights will be posted on the Congress website by mid-September.

Looking for Poster Presentation Guidelines? Click here!