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Poster Presentation Guidelines

Poster Guidelines

We look forward to your poster at the 7th International Fire Ecology and Management Congress in Orlando, Florida the week of November 28, 2017. The following information is offered to help you prepare your poster. Please read all of this before you prepare your poster.

Time and Location

  • The Poster and Welcome Receptions will be held in the Sabal D Exhibit Hall and Sabal Foyer, adjacent to the Registration area, on the Convention (ground) Level of the Hotel.
  • The Poster and Welcome Reception will begin at 4:00 PM, Tuesday, November 28 and extend into the early evening. Please plan to be at your poster during the Reception and when possible during other breaks throughout the week.
  • Presenters are expected to be at their posters during this time to discuss their poster and answer questions. A no-host bar and light food will be provided during the Reception.
  • Posters may be set up on Monday, November 27 from Noon to 6:00 PM at the earliest or 8:00 AM to 3:00 PM on Tuesday. Posters may be removed on Friday no later than 6:00 PM. Posters not removed by this time may be discarded.
  • Posters will be grouped with like subject matter or by affiliation such as university.

Dimensions and Materials

  • Each presenter will be assigned to a poster board space, indicated by poster ID number tacked onto the poster board.  These numbers will be listed in the program, and as well, a printout will be available onsite.
  • Poster orientation can be in “portrait” or “landscape” and must be mountable with pushpins, which will be provided. Authors are responsible for hanging up their own posters.
  • Suggested poster board dimensions:  42” x 34”.  Posters should be no more than 45 inches by 45 inches in size. Two posters will be displayed on each side of a 4-foot by 8-foot display board.
  • Poster presenters are welcome to bring handouts for distribution at their posters. These may include smaller copies of their posters, recent publications and reports, or other materials that are related to the topic of the poster. These materials should be placed in a clearly labeled holder such as a folder and pinned under the poster, and be confined to the allotted space.

Tips and Hints

  • Posters are visual presentations of research.  Although multiple media forms are important in a poster session, a poster should be a self-explanatory document.
  • Because of limited space, posters should focus on a single message while using figures such as graphics and photos to illustrate the information.
  • Text should be clear and concise.

Design and layout

  • A light background with dark letters is easier to read on a poster than a dark background with light letters.
  • Avoid cluttering. Leave some space between text, tables, diagrams and figures and guide the flow of information.
  • Use organizational and textual cues to guide or transition into the next figure, concept, or section of the poster.
  • Make your presentation symmetrical to balance the focus and avoid distraction.
  • An example of how to create a poster will be sent out, and is also available on our website.

Personal appearance

  • Dress appropriately for the event in professional clothing, such as business casual.  As the presenter of an oral or poster abstract presentation your appearance and manner are important.
  • A first impression is made as soon as a potential reader looks at the presenter.  Your appearance can be just as deterring as a poorly appearing poster.

Verbal communication

  • As the orator of the research presentation you should be able to properly explain all aspects of the research.  Due to limited time allotted per poster any verbal communication should be clear and concise.
  • Have peers think of questions and practice answering them.
  • Practice a presentation of the poster as if it were going to be presented as an oral presentation.
  • Know your study and be enthusiastic.

Student Posters

  • Student posters will be judged by a team of researchers, with judging based on: originality and significance of ideas, quality of methodology, validity of conclusions drawn from results, contribution to theory or application, clarity of presentation & take-home message, and quality of poster, graphics and images

Registration Requirements

  • All presenters should be registered for the conference and paid in full before Sept. 21, 2017 to guarantee your speaking spot and be listed in the conference program. We will notify you as soon as possible to let you know if your poster has been accepted so we can meet this deadline.

Research Highlights

  • We will not be publishing a digital proceeding of this conference. HOWEVER, we will provide an opportunity for you to share the significance of your work with a much larger audience than will be able to attend the Congress through a “Research Highlights” summary of your poster.  Please plan to submit a two to three paragraph summary of the key findings and management applications/implications of your poster which we will post on the AFE website. These ‘Research Highlights’ will fit well with an overall theme of the Congress – an Applied Fire Science Workshop. They will be a rich resource for both fire managers and fire science delivery organizations such as the JFSP Fire Science Exchange Network. They should also provide openings to help researchers find new connections with their audiences. Although the Research Highlights are optional we strongly encourage you to take a few moments to build this great resource as a Congress deliverable. Format, instructions and submission directions for the Research Highlights will be posted on the Congress website by mid-September.

Click here to download a PDF file with a detailed diagram of poster guidelines. Below is a snapshot.