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Poster Presentation Guidelines

Poster Guidelines

We look forward to your poster presentation in Tucson. The following information is offered to help you prepare your poster. Please read all of this before you prepare your poster.

Time and Location

  • The Poster Session and Reception is planned for Tuesday evening, November 19 from 5:30pm to 7:00pm. Presenters are expected to be at their posters during this time to discuss their poster and answer questions. A no-host bar and light food will be provided.
  • Posters will stay up throughout the week to be viewed during breaks and networking time.
  • Posters may be set up on Monday, November 18 from 1pm to 5pm,  or on Tuesday from 8:00am to 3:40pm on Tuesday. Posters must be removed on Thursday no later than 6:00 PM; posters not removed by this time will be recycled.
  • Posters will be organized into topic groups.

Dimensions and Materials

  • Each presenter will be assigned to a poster board space, indicated by poster ID number tacked onto the poster board.  These numbers will be listed in the program, and as well, a printout will be available onsite.
  • Posters should be no more than 45 inches by 45 inches in size, so that we can display two posters side-by-side on 4 foot by 8 foot display board.
  • Poster orientation can be in “portrait” or “landscape” and must be mountable with pushpins, which will be provided. Authors are responsible for hanging up their own posters.
  • Poster presenters are welcome to bring handouts for distribution at their posters. These may include smaller copies of their posters, recent publications and reports, or other materials that are related to the topic of the poster. These materials should be placed in a clearly labeled holder such as a folder and pinned under the poster, and be confined to the presenter’s allotted space.

Tips and Hints

  • Posters are visual presentations that should be a self-explanatory document.
  • Because of limited space, posters should focus on a single message while using figures such as graphics and photos to illustrate the information. Text should be clear and concise.
  • Have someone else review your poster and offer suggestions for improvements.
  • Practice your “elevator speech” in advance. In a poster session, you don’t have a lot of time to cover every detail! Consider how you will quickly convey your main message to your audience.
  • Have peers think of questions about your and practice answering them.
  • Conference dress/attire is business casual.

Design and Layout

  • A light background with dark letters is easier to read on a poster than a dark background with light letters.
  • Avoid cluttering. Leave some space between text, tables, diagrams and figures and guide the flow of information.
  • Use organizational and textual cues to guide or transition into the next figure, concept, or section of the poster.
  • Make your presentation symmetrical to balance the focus and avoid distraction.

Student Poster Contest

  • We will be having a Student Poster Contest with winners announced at the Awards Dinner on Wednesday evening.
  • Student posters will be judged by a team of researchers, with judging based on: originality and significance of ideas, quality of methodology, validity of conclusions drawn from results, contribution to theory or application, clarity of presentation & take-home message, and quality of poster, graphics and images

Registration Requirements

  • Presenters should register and pay their invoice by October 1. If you are still waiting on travel approval, please register as soon as you know you can attend.

Click here to download a PDF file with a detailed diagram of poster guidelines. Below is a snapshot.