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Conference Travel Rationale

Now is a critical time for managers and scientists to share ideas and research results. You already know how important it is to attend the 7th International Fire Ecology and Management Congress, but with many travel and training budgets drastically reduced, you may need to convince your supervisor. Here are some helpful talking points you can use to gain their support. Modify as needed for your situation:

Dear [supervisor’s name],

I have the opportunity to attend the Association for Fire Ecology’s 7th International Fire Ecology and Management Congress on November 28-December 2, 2017 in Orlando, Florida. There will be hundreds of the top wildland fire professionals from all over the world attending this conference and leading presentations on the latest scientific research, management practices, and policy developments. I think that it’s very valuable for me to attend this event, and I am asking for your support for cover my travel expenses to attend the conference (a detailed cost breakdown is below).

At the International Fire Congress I will get opportunities to:

  • Increase my knowledge and skill base that will help improve my work performance and project outputs
  • Attend hands-on workshops and trainings on the latest software programs and planning models
  • Receive needed trainings, certifications, and/or continuing education credits
  • Attend formal and informal meetings of my peers to plan future collaborations
  • Network with colleagues in other regions, agencies, or programs
  • Inform others about our programs and projects and showcase our accomplishments
  • Solicit help from other professionals in areas where we need more input or assistance
  • Have the opportunity to present a talk or poster about my own work

Upon my return I am willing to share with my colleagues some of information and skills I learn at the conference so they will also benefit from my attendance. Studies have shown that the most effective information transfer occurs in face-to-face settings, and there are multiple benefits from these events that cannot be replicated in training manuals, webinars, or teleconference calls. If cost is an issue am willing to carpool and/or share lodging with others to help reduce expenses.

A breakdown of potential travel costs:

  • Registration fees (discounted rates for students, volunteers, AFE members, and early registrants. See the event website for full list of fees)
  • Transportation
  • Lodging (Government Per Diem rates available at the host hotel)
  • Per diem
  • Total costs for attending this conference:

The opportunity for me to expand contacts with colleagues in other regions and agencies, and to gain knowledge and skills, makes my attendance at AFE’s International Fire Ecology and Management Congress an excellent investment that will yield multiple benefits for myself and {agency/employer}.